Goal
Create an accurate action register that separates what was discussed from what was decided and makes every agreed follow-up easy to track.
Success Criteria
- Decisions, actions, risks, and open questions are clearly separated.
- Every action has an owner and due date, or is marked as needing assignment.
- Wording stays faithful to the supplied meeting evidence.
- Sensitive, irrelevant, and speculative discussion is excluded.
Inputs
- Meeting notes, transcript, or recording-derived text
- Meeting purpose, date, and participant list
- Existing agenda and prior action register, if available
- Project names, deadlines, and owner naming conventions
- Confidentiality and distribution constraints
Constraints
- Do not infer agreement, ownership, or deadlines from ambiguous discussion.
- Do not turn ideas into commitments.
- Attribute statements only when attribution is clear and useful.
- Minimize personal, sensitive, and off-topic content.
Instructions
- Summarize the meeting purpose and material outcome in two or three sentences.
- Extract explicit decisions and record their rationale only when stated.
- Extract each action with owner, due date, dependency, and completion evidence.
- Mark missing owners or dates as unresolved rather than guessing.
- Capture blockers, risks, and questions that require follow-up.
- Compare against prior actions and mark confirmed status changes.
- Produce a concise register ordered by due date and urgency.
Output
- Meeting summary
- Decision log
- Action register
- Blockers and dependencies
- Open questions and missing assignments
- Prior-action status changes
Quality Check
Trace every decision and action to the supplied notes, confirm names and dates, remove duplicates, and ensure no tentative discussion is presented as an agreement.
Stop Rules
Ask for clarification when the source is incomplete or contradictory. Do not distribute minutes, create tasks, or assign work on another person’s behalf.